Rio Casa Rental Agreement

(no P.O. Boxes)

City/Town, State/Province, ZIP/Postal Code
Home  ________________________  Cell  ________________________  Work  ________________________  
E-MAIL ADDRESS  ________________________  
RESERVED DATES  _______________  In  ________________  Out
NUMBER OF  _________  Adults  __________  Children (list ages)

1.   AGREEMENT Rio Casa is a private vacation home owned by Drew and Amy Pickard (Owners). The Owners of Rio Casa and the party listed above (Tenant) agree as follows: Tenant is an adult (over the age of 25) and will be an occupant of the unit during the entire reserved period. Other occupants will be family members, friends or other responsible adults; not to exceed the sleeping capacity of 8 persons. Use of the property will be denied to persons not falling under those categories. Violation of this rule could result in eviction and complete forfeiture of security deposit and rental fee. Keys will NOT be issued to anyone under the age of 25.

2.   SPECIAL OCCASIONS Rio Casa is NOT available for rental to individuals or groups celebrating Spring Break, Prom, large Family Reunions, Graduation or for parties of any kind. If it is discovered that a reservation was made using false or misleading information, the reservation will be subject to immediate termination with eviction of all occupants with complete forfeiture of security deposit and rental fee. Should any damage occur to the property, Tenant will be responsible for all repairs or replacement necessary to bring the property back to its original condition. Fees will be charged to credit card on file.

3.   SECURITY DEPOSIT / PAYMENT OF RENTAL FEE - A security/damage deposit of 300.00 is required for vacation rentals. Long-term rentals (in excess of six nights) will require a larger deposit and be subject to additional terms and conditions. Payments must be made by credit card 30 days prior to rental date. Charges will be made as Two separate transactions: one for the security deposit and one for the rental fee.

Signature ____________________________________________
The signature above confirms Tenant's intent to pay Owners the required security deposit and rental fee by credit card#____________________________________________Exp._______________ in THREE TRANSACTIONS: one for the security deposit, one for the rental fee, and one for rental deposit to e-mail address: Tenant fully understands that failure to initiate the payment WITHIN 72 HOURS (three days) of the reservation request will result in cancellation of the reservation. Tenant further understands and agrees that the credit card listed above may be additionally charged for any amounts in excess of the security deposit, if deemed necessary, to recover damages as described in paragraph 5 of this Agreement.

5.   INSPECTION / CLEANING - The home will be thoroughly inspected (indoors and outdoors) following each and every rental. Should any damage have occurred during Tenant's stay, the entire security deposit would be withheld pending determination of monetary retribution for the damage. Any Repairs needed over and above amount of deposit will be billed to credit card on file. Any deposit monies in excess of damage cost will not be charged to credit card. Should any theft or vandalism have occurred during Tenant's stay, the entire security deposit will be forfeited and Tenant could face criminal prosecution. Tenant is expected to leave the property in the same clean condition in which it was found. Satisfactory inspection of the property will result in total amount of the security/damage deposit not being charged to credit card.

6.   TENANT'S LIABILITY - Tenant agrees to accept liability for all damages caused to the property (other than normal use) by Tenant or Tenant's guests; including, but not limited to, landscaping, misuse of appliances and/or furnished equipment. If damages are in excess of security deposit, Tenant agrees all costs incurred to repair or replace the damaged item(s) will be charged to credit card, or be reimbursed by Tenant.

7.   CANCELLATION / REFUND POLICY - Should Tenant need to cancel this reservation, cancellation must be provided, in writing, 30 days prior to date of arrival. If cancellation notice is provided 30 to 21 days prior to arrival date, a $100 cancellation fee will apply. If cancellation notice is provided 21 to 14 days prior to arrival date, a $150 cancellation fee will apply. If cancellation occurs 14 to 7 days prior to arrival date, a $300 cancellation fee will apply. If cancellation occurs within 7 days of arrival date, a $500 cancellation fee will apply. Cancellation fee will be deducted from Tenant's rental deposit. Failure to arrive at all (no-show) or cancellations made after arrival will result in complete forfeiture of security deposit, rental deposit, and rental fee. No "rain checks" are given under any circumstances.

8.   STORMS / ACTS OF GOD - If a storm is imminent and local government issues a mandatory evacuation order, Owners will refund Tenant a prorated daily amount of the total rental for the days not used in Tenant's confirmed reservation. PLEASE NOTE: Refunds and/or probations will not be made for voluntary evacuation or for cancellations requested due to inclement weather of any kind, acts of God, mosquitoes, beach or surf conditions, poor fishing or other circumstances beyond Owners' control.

9.   MAINTENANCE - Owners strive to maintain property in optimum working condition, but appliance and mechanical problems can arise. No refunds will be given for short-term appliance or mechanical failures. Should a mechanical malfunction occur during your stay, please notify Owners immediately in order for prompt action to be taken. Rio Casa operates on a septic system. Please do not place anything other than toilet tissue in toilets at any time. Sanitary items of any kind should never be flushed.

10.   ARRIVAL, DEPARTURE and KEYS - Check-in time is 4:00 p.m. Owners are happy to allow early check-ins and late checkouts if doing so does not disrupt the arrival or departure of another Guest. Please be sure to advise Owners in advance of your intent to arrive early or depart late. Early check-in may be allowed if property is vacant on day of arrival. Keys will be ready for pickup at property location (Owners will advise location of pickup). Keys will not be issued if signed Rental Agreement, security deposit and rental fees have not been received. Checkout time is 1:00 p.m. Late check-out may be allowed if property will be vacant on day of checkout or if cleaning service does not need to gain entry to prepare property for next guest's arrival.

11.   SMOKING / PETS Rio Casa is a non-smoking home. Violation of this policy will result in complete forfeiture of security deposit (and rental fee in the case of eviction). Smoking guests are welcome to smoke on deck (please ensure cigar/cigarette butts are properly extinguished and disposed of in fireproof receptacle - NEVER throw butts/matches in the yard). Pets of any kind are not allowed. Violation of this policy could result in eviction and complete forfeiture of security deposit and rental fee.

13.   NUISANCE AND DISTURBANCES/OCCUPANTS WILL BE EVICTED immediately, with complete forfeiture of security deposit for any of the following violations: (a) Use of property for any illegal activity including, but not limited to, the possession, serving or consumption of alcoholic beverages by or to any person less than 21 years of age; (b) consumption or use of illegal substances; (c) loud music and/or disruptive behavior, (d) causing damage to the property or to any neighboring properties; (e) any other acts which may interfere with neighbors' quiet enjoyment of their property.

14.   FIREWORKS AND CAMPFIRES - Fireworks are strictly prohibited. Fires may only be made in the fire pit.

15.   RECREATIONAL VEHICLES / BOATS - Recreational vehicles (RV's) are not allowed on property. Boats are allowed on property but should be parked in front of house or at top of hill. Please also use water wisely when rinsing boats.

16.   FISHING - The cleaning of fish should be done OUTSIDE only and on newspaper or trash bags. Do not leave scales in yard or throw waste in dumpsters. Bloodied or soiled clothes or shoes should be removed before walking on carpet. Shoes should be left outside and clothes removed in the kitchen and either placed in trash bags or laundered immediately. Do not throw soiled clothing on the floors.

17.   HOLD HARMLESS - Owners do not assume any liability for loss, damage or injury to any persons occupying property or to the personal property of such persons. Tenant agrees to use extreme caution when occupying property and ensure appropriate supervision of children of all ages at all times. NO ONE should sit on surface of picnic table. Owners do not accept liability for any inconvenience arising from temporary defects or stoppage in water supply, electricity or plumbing. Owners do not accept liability for any loss or damage caused by weather conditions, natural disasters, acts of God or other reasons beyond our control.

18.   ADDITIONAL TERMS AND CONDITIONS - The undersigned, for himself/herself, his/her heirs, assignors, executors and administrators, fully releases and discharges Owners from any and all claims, demands and causes of action by reason of injury or whatever nature which has or have occurred, or may occur to the undersigned, or any of his/her guests as a result of, or in connection with the occupancy of the property. Tenant agrees to hold Owners free and harmless of any claim or suit arising there from. In any action concerning the rights, duties or liabilities of the parties to this Agreement, their principals, agents, successors or assignees the prevailing party shall be entitled to recover reasonable attorneys fees and costs.

19.   WHAT TO BRING - Bring bath towels, washcloths, beach towels, soap, shampoo, toiletries, toilet tissue, paper towels, trash bags, cleaning supplies, aluminum foil, Ziploc bags, condiments, sunscreen, first aid, charcoal, lighter fluid, CDs, folding chairs and insect repellent.

20.   WHAT IS PROVIDED –Rio Casa is a fully furnished home with a fully equipped kitchen, television, barbeque grill, deck furniture and vacuum cleaner.

21.   CLEANING SERVICES- Owners will provide sheets, pillowcases, blankets. Guests should bring their own shower towels, hand towels, washcloths and beach towels. The Cleaning Service includes standard dusting, vacuuming, mopping, cleaning mirrors, and cleaning and disinfecting bathrooms following your departure. Tenant is required to clean any dirty dishes prior to checkout. Excessive dirtiness of home following Tenants departure will be subject to additional cleaning fees as needed to restore the house to its original condition upon Tenant's arrival (see paragraph 5 of this Agreement). Cleaning Service is $75

22.   ADDRESSES / CONTACT INFORMATION - A signed copy of this Agreement must be returned to Owners by fax or mail. Security deposit and rental fee must also be received to confirm Tenant's reservation.
Amy and Drew Pickard
Fax: 972-724-0223      Cell: 469-583-5616
Rio Casa Address: 104 PR 1202, Kopperl, TX 76652
e-mail :
KEYS: 104 PR 1202, Kopperl, TX 76652

I / WE, the undersigned party to this Rental Agreement, acknowledge that this rental is not a celebratory rental (Spring Break, Prom, large Family Reunion, Beach Party Weekend, Graduation, etc.) as outlined in paragraph 2 above; and HAVE READ, FULLY UNDERSTAND AND ACCEPT ALL TERMS AND CONDITIONS AS OUTLINED IN THIS AGREEMENT. PLEASE FAX SIGNED AGREEMENT TO 972-724-0223

TENANT SIGNATURE: __________________________________________________________
DATE: _____________________
Please Print, Read, Sign, & Fax within 24 Hours
FAX 972-724-0223
1565 W. MAIN ST STE 208 PMB 114, LEWISVILLE, TX 75067

Example of how charges will be billed to credit card:
Weekend Rental      300.00
Cleaning Service   +   75.00
Total Rental Fees   =   375.00
Charged as follows:
Rental Deposit:       300.00 Due at booking.
Rental Fees due:      75.00 Charged 30 days prior to check in.
Security Deposit:      300.00 Authorization only 7 days prior to check in. This amount will only be charged to your credit card if there is damage to the property per this contract at the time of checkout.
If Reservation is made within 30 days of check in date, all charges will be charged at the time the reservation is made.